Job Title: Administrative Secretary

 

Job Summary:   

Provides clerical support to assigned personnel. Performs a wide range of administrative duties associated with supporting district office directors with routine work activities and special projects including data entry, communication, and scheduling. 

 

Qualifications: 

Education/Certification/Bonding and/or Testing Required: 

• High School Diploma 
• Oregon Fingerprinting and Criminal Background Check clearance 
• Valid Driver's License and evidence of insurability 
• Bilingual Required (English / Spanish) Bilingual Stipend of 4% will be added on top of the hourly wage  

Special Knowledge/Skills/Abilities: 

• Perform basic clerical functions 
• Effectively communicate and collaborate across teams, departments, and agencies, consistently demonstrating strong interpersonal skills and a high level of customer service 
• Work effectively with people from diverse backgrounds 
• Demonstrates cultural competency and sensitivity to cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.   
• Be highly organized and able to work effectively with multiple tasks and competing priorities; efficiently organize work and manage time 
• Operate standard o?ce equipment and basic computer applications including but not limited to MS Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook) 
• Use English in both written and verbal form; use correct spelling, grammar, and punctuation 
• Accurately complete budgeting, ?nancial,?and statistical record keeping  
• Ability to understand and follow detailed written and verbal instructions 
• Ability to work independently, problem solve, and find solutions with minimal supervision or as an effective member of a work team 
• Meet schedules and deadlines 
• Strong attention to detail 

Experience: 

• Three years of clerical or secretarial experience 

Major Responsibilities and Duties: 

• Support assigned personnel in both routine and con?dential areas, for the purpose of providing assistance with their administrative functions? 
• Utilize customer service best practices to respond to mail, email, and phone messages in a timely manner 
• Assist with scheduling for the Directors of Schools 
• Manage and maintain Partner processing, background checks, and database 
• Assist with the processing of Partner contracts 
• Process purchase orders and maintain accurate budgets? 
• Answers phone calls for the purpose of screening, transferring, and responding to inquiries and/or taking messages, including calls from parents for the Directors of Schools. 
• Appropriately handle confidential materials and information 
• Assist other personnel in the department as may be required for the purpose of supporting them in the completion of their work activities and/or events 
• Communicate clearly, concisely, and effectively with internal and external constituents 
• Perform other related duties as assigned to ensure the efficient and effective functioning of the office 

Supervisory Responsibilities: 

None 

 

Mental Demands/Physical Demands/Environmental Factors: 

Tools/Equipment Used: Standard office equipment including personal computer and peripherals 

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting 

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching 

Lifting: Occasional light lifting and carrying (less than 15 pounds) 

Environment: talking/hearing conversations, near visual acuity/visual accommodation 

Mental Demands: Work with frequent interruptions, maintain emotional control under stress 

 

12-Month, 260 days, 8 hrs per day