Job Title:                   Facilities Secretary

Department:             Facilities

Classification:           IIC

Reports To:               Facilities Administrator

FLSA Status:             Non-Exempt

 

Job Summary: The job of "Facilities Secretary" is done for the purpose of providing clerical support to assigned personnel; communicating information to staff, ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.

 

Essential Job Functions:

 

• Supports supervisory personnel in clerical matters for the purpose of providing assistance with departmental functions.
• Receives telephone calls and serves as receptionist for the purpose of helping the public and staff with information.
• Administers assigned programs and projects (e.g. work orders, trouble calls, etc.) for the purpose of meeting district and/or state guidelines.
• Composes or completes documents (e.g. correspondence, memos, routine forms, etc.) for the purpose of communicating information to school and district personnel, the public, and state officials, etc.
• Evaluates situations (i.e. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents, etc. for the purpose of providing information and/or direction as may be required.

 

Other Job Functions:

• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

 

Qualifications:

 

Experience Required: Prior job related experience with increasing responsibility.

Skills, Knowledge and/or Abilities Required:

Skills to: operate standard office and audio visual equipment including use of basic computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.

 

Knowledge of: rules and regulations related to assigned functions, basic budgeting, financial and statistical record keeping, standard office equipment. 

 

Abilities to: work independently, understand and carry out oral and written instructions.

 

Significant physical abilities include: sitting for prolonged periods in a confined area; reaching/handling/manual dexterity; mobility to work in typical office setting and use standard office equipment; talking/hearing conversations, frequent near and far visual acuity with or without visual accommodation to read printed materials and computer screen or other monitoring devices.   

 

Education Required: High School diploma or equivalent.

 

Licenses, Certifications, Bonding, and/or Testing Required: Oregon Fingerprint and Criminal Check Clearance

 

12-month employee, 260 work days, 8 hrs per day